Event #: _______________
Continuing Education
7007 Lely Cultural Parkway
Naples, Florida, 34113
Tel: (239) 732-3707
Fax: (239) 732-3109
CONTRACT FOR USE OF COLLEGE FACILITIES
Name of Organization ______________________________________________________________________
Billing Address____________________________________________________________________
Contact __________________________________________________________________________
Name Phone Fax
Purpose of Organization ________________________________________________________
Name of Event __________________________________________________________________________
Tax exempt? Yes/ No If YES, please provide a copy of your Florida Sales Tax Exempt Certificate.
Admission charge $____ Estimated Attendance ____ Food to be served Yes/ No _______
RESERVATION INFORMATION
Date room needed Day of week Room number Starting time Ending time
Note: Attendees should use North parking lot
*The undersigned hereby agree to the terms and conditions of this contract:
1. The individual or organization will pay the college the amount specified in the schedule of charges and fees contained on the reverse side of this contract as consideration to the college for providing said facilities and services.
2. The individual or organization agrees to observe all regulations of Edison College and to exercise the utmost care in the use of college facilities.
3. The individual or organization agrees to thoroughly clean the rooms used or custodial service charges will apply.
4. The individual or organization agrees to reimburse the college for any damages to the college’s facilities or premises as a result of the individual or organization’s negligence.
5. Either party may cancel this contract with 30 days notice without cause.
6. This contract must be returned no less then seven (7) workdays prior to the event.
7. ALL CHARGES AND FEES ARE NON-REFUNDABLE AND PAYABLE WITHIN TEN (10) DAYS OF INVOICE DATE. Failure to comply with these terms will result in the cancellation of this contract.
The undersigned acknowledges that this reservation will not be firm until this contract is signed by both parties and payment in full for the requested services has been received by the college.
Accepted: ______________ DATE: _____ APPROVED: ____________ DATE: ______
Organization’s Authorized Agent Edison College
COPIES to Departments (circle) Security Food Services Facilities Learning Resources Registration Dean President
CHARGES AND FEES FOR FACILITIES RESERVATIONS
FACILITIES: Classroom size Cost Hrs X # rooms Sub-total
Rental Fees: 1-29 $20/hr _____ X _______ _______
30-39 $25 /hr ______ X ________ _______
40-4 9 $30/hr _____ X _______ _______
50-above $35/hr _____ X _______ _______
Computer Lab $200/day _______ _______
Auditorium $500/day ($250/half) _______ _______
Hi-Tech Conference $700/day ($350/half) _______ _______
LCD Projector (mobile ) $475/day _______ _______
PERSONNEL SERVICES: Custodial set up fee required for table and chair setup. Security needs determined by numbers of participants, type of function and value of displays.
____ Custodian(s) (minimum 4 hours) @ $ 10.00 per hour for _______ = $ ________
____ Security(s) (minimum 4 hours) @ $ 10.00 per hour for _______ = $ ________
OTHER: Insurance Fees: Provide proof of liability insurance or $50.00/day insurance fee
Single use: ________ Multiple event: ____________ $____________
Other: _______________ for __________ hours at $ ________ $ ___________
Type of Service
Subtotal $ ___________
PROOF OF TAX EXEMPT STATUS or Tax @ 6% $ ___________
Total $ ___________
NOTE: Upon receipt of your signed contract and approval, the accounting department will send you an invoice for the above charges and fees.
OTHER REQUIREMENTS:
Additional Audio/visual equipment set-up request: fees may be assessed for extra VCR with monitor, overhead projector, LCD projector, and flipchart with paper and markers not standard in room. Please schedule equipment ASAP. Added equipment
Return completed form to: Warren L. Heltsley, Division of Continuing Education, Bldg J Rm. 114
