An EPAF is an Electronic Personnel Action Form. An EPAF is an online form originated by a department in the college and routed to select individuals/departments to communicate an employment action. This online form replaces the need to create and route a paper Personnel Action Form (PA) for the current employment actions listed below:
All Student Assistant Hires and Rehires
All Employee Departures
All Approved Extended Employee Leaves of Absence (this EPAF is originated in HR)
Each department has identified an “originator” who will create the EPAF for the employment action in their department. “Originators” must complete training with a Human Resources representative prior to being given access to create an EPAF. Please contact Human Resources for training opportunities.
Once an EPAF is submitted, it travels through a pre-determined approval queue which routes it for electronic approval. If approved, the EPAF will be applied to the Banner database by Human Resources.
Some advantages that will be realized from using EPAFs are:
An EPAF is never lost in campus mail, on a desk, or in a department.
An EPAF is created online and applied to the Banner system electronically. Data is entered only once, therefore lessening the chance for data entry errors.
An EPAF is routed online, so there is never a question regarding the location of the EPAF.
An EPAF is available for viewing via the portal, so various people can view it simultaneously.
Once the EPAF has been submitted, a history is created detailing who has approved it, disapproved it, made a correction, etc.
An EPAF reduces the need for numerous copies to be made, therefore reducing the use of paper.